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GDPR: DATA PRIVACY NOTICE FOR CLIENTS, CONSULTANTS AND SUPPLIERS
Stephen Langer Architects is committed to protecting and respecting your privacy. This policy describes how we collect and use personal data about you in accordance with the General Data Protection Regulation 2018 (the “GDPR”). Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
- Data controller:– A controller determines the purposes and means of processing personal data.
- Data processor:– A processor is responsible for processing personal data on behalf of a controller.
- Data subject:- Natural person
- Categories of data:- Personal data and special categories of personal data
- Personal data:- The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers includeIP addresses and cookies.
- Special categories personal data:- The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
- Processing:- means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
- Third party:- means a natural or legal person, publ Third party:- ic authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Stephen Langer Architects is the data controller. This means we decide how your personal data is processed and for what purposes.
Our contact details are:-
York Cottage, Major Yorks Road, Tunbridge Wells, Kent. TN2 5TP. Tel: 01892 524555
The purpose(s) of and legal basis for processing your personal data
We use your personal data for the following purposes:
- To deliver the services you have asked us to provide to you in relation to any project
- To maintain contact and communication with you during the course of a potential or new project.
- To maintain contact in a professional capacity within the fields of architecture & planning
- To maintain our own records and accounts.
- To use Third Parties to provide services connected to the potential or new project
The kind of information we may hold about you
With reference to the categories of personal data described in the definitions section, we may include the
Your name, address, email address, telephone numbers which we have obtained from you, your employees or
from publicly available data from websites.
Sharing your personal data
Your personal data will be treated as strictly confidential and will be shared only with directors, HR
administrative, finance staff, and contact details with members of the design team. Data may also be shared with Third Parties who are instructed by us to assist in delivering services you have instructed us to provide.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary. Examples include: in case of any legal
claims/complaints, accounting etc., for example for accounting purposes we must keep records for 6 years or
longer from the end of the last company financial year they relate to. In some cases there is a need to retain project data for over the 6 year period for commercial, architectural and historical interest.
In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be
associated with you in which case we may use it without further notice to you.
Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal
data, but failure to do so may have consequences in relation to the services that we can offer or
communications. It is important that the personal data we hold about you is accurate and current.
Should your personal information change, please notify us.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time,
- The right to request the transfer of your personal data to you or another data controller -known as the
right to data portability, where applicable,
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
request a restriction is placed on further processing;
- The right to object to the processing of personal data where we are relying on legitimate interests (or
those of a third party) or the performance of a task in the public interest/exercise of official authority,
direct marketing and processing for the purposes of scientific/historical research and statistics.
We do not use “cookies” or other such data capture devices on our website.
How to make a complaint
To exercise all relevant rights, queries or complaints, please in the first instance contact us at the contact details above.
If this does not resolve your complaint to your satisfaction, you also have the right to make a complaint to the Information Commissioner’s Office (ICO) at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF,
Telephone:- 0303 123 1113 – website: https://ico.org.uk/concerns